Thetford Select Board Meeting
THETFORD SELECTBOARD MEETING
May 19, 2003
PRESENT: Rick Barrows, Sara Ferguson, Paul Raymond , Mary Spata, Mark
McMahon (arrived 7:15)
AGENDA: Review minutes, Personnel Policy, Unregistered Vehicles, Highway
Department, Personnel
Guests: Resident, Chief Phil Call, Officer Jeff Sullivan, Chris Callahan
Called to order at 6:37.
The minutes of 5/12/03 were approved unanimously as amended (Ferguson/
Barrows).
Personnel Policy: The latest revision to the Earned-Time-Off policy
proposed allows for 18 month accrual of leave benefits. There is no
provision for "cashing out" any unused ETO. The Board will review
accumulated leave records and overtime hours paid since the first of the
year to see that holiday and leave time were correctly calculated.
Payroll is now being handled by the Treasurer.
Copies of the proposed policy will be distributed by 6/1 for employee
comments and questions in the following two weeks.
7:15 Mark McMahon joined the meeting.
Resident in to discuss neighbors' concern with unregistered vehicles.
More than three vehicles unregistered for 90 days and you need a special
permit. He will be removing vehicles this week and will be in
compliance. Board received another complaint about debris at a property
on Route 132. Selectboard can investigate further to determine if this
poses a possible health risk.
Highway Department: Reviewed recent efforts by the highway department.
Touch up grading of Burnham Road was only marginally effective, as
problems will return without full grading. Robinson Hill needs shoulder
work, as hard pack is on the edge of the road. Selectboard is still
waiting for a report of a ditching schedule.
Guests Phil Call, Jeff Sullivan, and attorney Chris Callahan arrived to
discuss personnel matters. Mr. Sullivan was presented with a letter
from the Board (signed by McMahon, Barrows, Ferguson, Spata; Raymond
abstaining) concerning issues raised by citizens. Board voted to go
into Executive Session at 8:22 (Barrows/McMahon). Board came out of
Executive Session at 8:30. The Board discussed contacting our Town
Attorney regarding employment issues. Until then the Board agreed that
our part-time officer will remain unassigned. Mr. Sullivan and Mr.
Callahan left the meeting at 9:05.
Board continued discussing police department issues with Chief Call.
Meeting adjourned at 9:45 pm (Spata/McMahon)
Submitted by Rick Barrows